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Spending Meeting Minutes - 5th May 2016

PTA Spending Meeting – Minutes

Thursday 5th May 


Committee members present: Charlotte Wright (Chair), Robert Hickson (Co-Treasurer), Emma Fung (Secretary)

Apologies: Trevor Canning (Co-Treasurer) Jola Nowakowska (Deputy Head)


The aim of this meeting was to approve spending proposals put forward by individuals following an invitation to submit ideas at the last spending round.  The PTA has around £8k in the bank; keeping back funds to cash flow the next school fair and funds for contingency, we have approx £2k to spend currently.


As always action points are highlighted in bold.


Items discussed:


1. Spending Proposals and decisions made:


1. Playground Equipment

(proposed by Mr Farrow)

Who benefits: All children

To support the school in re-supplying playground equipment to create more opportunity for children to play in a structured way. Will also support clubs during Club Class. 

Cost to PTA: £750 (50% of actual cost)


2. 1-day Hands on Science Workshop (proposed by Ms Savvides)

Who benefits: All children

To happen during science week (6-10 June); children would try practical science with household materials.

Cost to PTA: £550 (50% of actual cost)


3. Waterproof Jackets for Football Team

(proposed by parent Sarah Phillis)

Who benefits: Football Team

The team is without smart coats and it can get cold standing on side lines when not playing

Cost to PTA: £120 (100% of cost)




All items were passed unanimously by those present (11). Plus 12 proxy votes were collected prior to the meeting. Total spend this round: £1,420


2. Other business


Cake sale

Last week's playground cake sale made a pleasing £125.  

ACTION: Another cake sale will be organised soon by Kate Duchene and Yangtze. 


School lunches and in particular dessert options

At the previous PTA meeting it was raised and minuted that there was concern over the apparent offering of too many frequent non-healthy dessert options.  Parents were questioning the school's response, of which there has been none to date. 

ACTION: Emma to contact Mrs Nowakowska for feedback


Fundraising initiatives: reusable shopping bags and tea towels

Parent Rachel Carey-Thomas has kindly been looking into options and costs. It was agreed to research further the costs of a limited run of reusable shopping bags and Year 6 (eg: Year of 2016) tea towels that would be available to purchase at school fairs and from the school office as a way of raising funds for the PTA.

ACTION: Rachel to investigate costs and likely profit; Emma to reach out to possible designers for bag and Year 6 parents as to interest in the idea of the tea towels.