Hello All,
Please find enclosed the minutes from last week’s PTA Spending Meeting.
The date for the next PTA meeting is:
Thursday 17th March at 3.40pm at Ortus
Whether you were at the meeting or not, please do get in touch if you have thoughts on any of the issues mentioned, suggestions on how our PTA funds could be spent or have ideas for new fundraising and social events for the Spring and Summer terms! We’d love to hear from you.
Many thanks,
Emma Fung
Lyndhurst PTA Secretary
PTA Spending Meeting – Minutes
Thursday 28th January
Committee member present: Charlotte Wright (Chair), Robert Hickson (Co-Treasurer), Trevor Canning (Co-Treasurer), Emma Fung (Secretary), Jola Nowakowska (Deputy Head)
The aim of this meeting was to approve the second part of the spending proposal remaining from the last PTA Spending round in June 2015 and discuss other ways of spending the money the PTA has raised. The PTA has £15k in the bank following very successful Summer and Winter Fairs in 2015. £5k is always kept in reserve.
As always action points are highlighted in bold.
Items discussed:
1. The committee moved to approve the second part of the spending proposals left from the last PTA Spending round in June 2015 (items 1-3) in addition to new proposals (items 4-6). The proposals, details and amount are detailed below:
|
|
Proposed by |
Detail |
Who Benefits |
Amount approved |
|
1. School Trips |
The School |
Contribution to school trips, including the Year 6 residential trip. |
All pupils |
£3,200 APPROVED
PLUS £2,000 for Yr6 trip (see note below**) |
|
2. Class Fund |
The School |
This initiative was proposed by the PTA last year and supported by the school. It provides class teachers with a budget to enhance their class activities – eg. phonics games, reception play items, cooking
ingredients. |
All pupils |
£800 £50 per class APPROVED |
|
3. Class Christmas present
|
The School |
To provide (usually) one present per class, for the class to enjoy together – for example a board game. The present would be used in the class throughout the year, not just at Christmas-time. |
All pupils |
£480 £30 per class APPROVED |
|
4. Defibrillator |
The School |
To provide an additional defibrillator (2 are required due to the size of the establishment): the school will fund the other one. |
All |
£1,100 APPROVED |
|
5. Radio Lyndhurst |
The School |
Additional computer equipment required for the radio station |
All pupils |
£790 APPROVED |
Robert Hickson proposed to pass all items; Trevor Canning seconded the proposal. All items were passed unanimously by those present. Total approved: £8,370.
2. Year 6 Trip
Picking up on the action point from the last PTA meeting on December 3rd, and the proposal put forward by year 6 parents that the PTA subsidise the School Journey each year, financial support of the School Trip was further discussed. PTA Treasurer, Robert Hickson, confirmed that trip already receives £1,000 of PTA funding this year.
ACTION
(1) **Robert Hickson proposed that an additional £2,000 be given to the school from the PTA for the trip given the funds the PTA currently holds following successful Summer and Winter fairs. Trevor Canning seconded the proposal which was passed unanimously by those present. PROPOSAL APPROVED.
(2) Dedicated fundraising events to be held in Spring Term both by Year 6 pupils/families to raise additional funds for the school trip. Ideas discussed included book/toy sales using unsold stock from the Winter Fair, sponsored swims/runs/etc by year 6 pupils, cakes sales, etc. ACTION: YEAR 6 STAFF, PUPILS AND PARENTS TO ACTION
(3) Would a Travel Agent or other local business help sponsor some element of the trip? ACTION:PTA AND YEAR 6 PARENTS (OR ANYONE ELSE WITH CONTACTS!) TO MAKE ENQUIRIES.
3. Other funding proposals discussed
Mrs Nowakowska is waiting feedback from the phase leaders (early years, KS1 and KS2) to put forward any new proposals they have. Other suggestions raised at the meeting from parents include:
(1) More clubs, in particular an art club. ACTION: call out for any parents who would be willing to help run this for 3-4 weeks at a time. Please contact Mrs Nowakowska with your availability and suggestions.
(2) Subsidies to help with costs of after school clubs?
ACTION: Once all proposals are in we will have another PTA spending meeting later in the year to discuss. Proposals are always welcome from parents and can be sent to the PTA atlyndhurst.pta@gmail.com for discussion at general PTA and future spending meetings later in the year.
4. Other business
E-safety training
Request was made to Mrs Nowakowska for another e-safety training workshop for school pupils, teachers and pupils. Suggestion made that the evening parent workshop could be recorded by the School Radio club and made available as a podcast for parents not able to attend.
ACTION: Mrs Nowakowska to reach out to last year’s workshop leader to run a similar course again for Lyndhurst
Class rep catch-up/coffee to be organized asap
ACTION: Charlotte and Emma to organize
Next PTA Meeting
Thursday 17th March at 3.40pm at Ortus